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Printing to templates in Word 2007 gives layout problems. How do I solve this?

The cause of the problem is that the layout profile with the name "Normal" (which is used in the templates) is defined differently in Word 2007 than in older versions (amongst others by a larger line spacing and different font type). Normally, Word should use the layout profiles as included in the template, but apparently Word 2007 does not do this if it concerns layout profiles with default names. In the meanwhile, AIS has adjusted the model templates, so that this problem no longer occurs. However, if your own templates do not match the model templates, and you want to remedy the problem yourself, then you can do that as follows:

  1. Make a copy of the template which needs adjusting.
  2. Open the original template in Word as a template. So the extension of the opened file should be .dot.
  3. Place the cursor in a line of which the layout is based on the layout profile Normal, preferably a text which is not italicized and which already has a normal font size (11 for example). (Text with a different layout can be based on the same layout profile Normal.) You can check the layout profile by opening the list Styles in the Home menu (via the little arrow pointing down, underneatht the Change style option). The style which is selected in a blue frame, is the layout profile of the paragraph in which the cursor is located momentarily. If that is Normal, then the cursor is in the right spot.
  4. At the bottom of this window, there are three buttons. Click the left one: New style.
  5. The Create new style from formatting window opens. In any case, change the name Style1 to something you can recognise, like AdlibStandard or Standard2. And from the Style for following paragraph drop-down list, choose the Normal style. Font type and size may be changed here as well, but that is not necessary.
  6. Click OK to close this window.
  7. Right-click Normal in the still open Styles list, and in the pop-up menu which opens, choose Select all # instances (# represents a number). In the template, all texts will now be selected which have the layout profile Normal (except the texts in text boxes).
  8. In the Styles list now choose your new layout profile. This will then be applied to all selected text.
  9. If there are text boxes in the template, select in every one of them all Normal laid out text and again apply the new layout profile.
  10. When all text with the Normal style has been laid out with the new style, you can close the Styles list.
  11. Unfortunately, some layout characteristics of the original text have now been lost. Therefore, open the copy you've made of this template to see what the layout exactly was. Now, select a line or pieces of text which should get a different layout, for instance a line which should be italicized, and click the relevant layout button, for instance Italic, to change the layout of the text with the new layout profile. Do this for texts.This way you can change font types, apply colours, italicize or apply bold type, or change font size. Yet, do not re-apply the new style or the Normal style. Of course you can deviate from the original template and make further improvements, if you want.
  12. Save the template as a .dot file when you're done. The copy of the original template can be removed, if you want.

When printing to your adjusted template, the line spacing should be okay again.