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Demo version

Adlib Archive is downloadable as a demonstration version:

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Expansion modules

Adlib Internet Server

Your collection on the intranet or internet

Adlib Archive

Adlib Archive is one of a range of products from Adlib Information Systems, the leading developers of software for the cultural sector. Successfully implemented in hundreds of institutions across the world, Adlib’s legendary versatility and flexibility result in a truly integrated application for professional archive management, ideal for use in personal, organisational or government archives.

Easy to use

Each individual user can define his or her own personal preferences for the system’s toolbar layout and icon size, the size and typeface for the screen font, image size, and so on. Clear screen layouts, instinctive menus, context-related help text and extensive validation files ensure that working in Adlib software is always a pleasant experience. A spellcheck feature is also standard, of course.

Crystal clear

The heart of Adlib Archive is the catalogue, which supports the creation of multi-level hierarchical archival descriptions in accordance with the ISAD(G) standard (2nd edition). An on-screen ‘tree-structure’ display enables you to readily visualise and browse through all the levels of the catalogue, however complex.

Catalogue fields are presented on screen tabs and grouped in accordance with ISAD(G) structure, namely:

  • identity statement;
  • context;
  • content and structure;
  • conditions of access and use;
  • allied materials;
  • notes;
  • description control.

Furthermore, Adlib Archive also supports:

  • accessions and accruals;
  • collection processing (workflow);
  • indexing of names, subjects and locations;
  • thesaurus management;
  • acquisition sources;
  • conservation assessments and treatments;
  • exhibitions;
  • research/use;
  • references to published materials.

Adaptable to all archive types

Don’t worry if your collection has non-standard data recording requirements. Adlib Designer gives you the capability to extend your catalogue, for example, by adding new fields and/or indexes.

International Standards

Adlib Archive is designed to comply with international archival management standards ISAD(G) and ISAAR(CPF). Compliant data means that you are able to participate in data exchange projects (using EAD, for example).

Various search options

Adlib Archive offers you three effective search tools. The Search wizard is easy to use, and runs on a selection of indexed fields. The Query by Form can be used to combine search queries and search multiple fields simultaneously. A powerful Expert search language makes it possible to query every field of the database. You can compose your own queries and include operators, such as ‘equal to’ or ‘less than’. Logical operators (such as ‘AND’ and ‘OR’) are also supported. Both queries and their results can be stored for future re-use as a “pointer file”.

Conservation module

All information relating to conservation assessments and treatments, including linked documents digital media, can be recorded and managed via the conservation module.

Retention schedules

Define and attach retention schedules which can notify when records are due for review, transfer or disposal.

Accessions

Accession data can be easily and efficiently recorded on receipt of new material. Apart from basic descriptive information, data regarding source, deposit conditions, access, closure, copyright issues and physical condition can be recorded, and receipts and listings produced. The stages in workflow processing can also be logged. When material is ready for cataloguing, information from the accession record can be inherited, so there is no need to re-key or duplicate data. The recording and linking of additional accessions or accruals is also supported.

Research/Use

Allows you to record and link the results of research carried out on your collections to catalogue records.

Multilingual

Adlib is ideal for archives which need to work in multiple languages. As well as being able to select the appropriate language for the user interface, you can also enter and store your data in multiple languages. Your catalogue data will be searchable in all the languages you enter.

Print

The built-in Print Wizard offers you various options for printing data from Adlib Archive. You can, for example, select a pre-defined report, or merge selected data to a Word template you have created to define the print layout. Alternatively, you can interactively control the content and appearance of reports in the Print Wizard itself with just a few mouse clicks.

Secure

Your data is completely secure in Adlib. Adlib Archive offers various options for protecting your data against unauthorised use and accidents. For example, there is an automatic ‘recover’ feature and roles and rights for restricting access to records and applications.

Effective thesaurus software

The Adlib Thesaurus functionality is among the best of its kind: a clear layout, easy to expand and simple to manage. The thesaurus offers the same functionality as an authority file, but is also able to establish hierarchical relationships between terms. Control of the status of each term, i.e. candidate, preferred/non-preferred is also supported. In addition to an internally managed thesaurus, Adlib is also able to use externally held thesauri.

Independent exports

Adlib Archive has an export wizard which can be used to selectively export data in XML, comma separated or tagged ASCII format. Other user defined formats can also be added. Naturally, it is also possible to import so that data from a legacy system can be transferred to Adlib Archive.

System Expansion & Options

Choice of database

You can choose from various MS SQL Express, MS SQL Server and Oracle database platforms.

Reading room module

This option provides all the functionality you need to efficiently manage dealing with requests from researchers or others who wish to make use of your collections in a reading room environment.

API connections /Open System

The API (Application Programming Interface) connection makes it possible to access data in Adlib from other software. Thus, you can share metadata with a “Digital Assets Management System” (DAMS) or serve data for use in a web application. Only available on MS-SQL/Oracle based systems.

Internet ready

Your collection on the internet or your intranet. The Adlib Internet Server enables you to use a web browser to make your collection accessible to colleagues or online visitors. You define which fields from your database can be searched on and/or displayed.

Three versions

Adlib Archive is available in three versions that differ in terms of functionality and flexibility.

  1. Adlib Archive Standard has extended functionality for library management, delivered with Adlib Designer -the Adlib ‘tool kit’-. Adlib Designer can be used to modify the application to your requirements. This can be carried independently or by Adlib Information Systems.

Cross-domain

If you also have a library and/or a museum collection, you can use Adlib Plus or Adlib XPlus versions.

  1. Adlib Archive Plus is the fully integrated combination of Adlib Archive with Adlib Museum or Adlib Library.
  2. Adlib XPlus combines all three.

Organisations that manage material which encompasses these three professional areas can now do so in a single, sophisticated Adlib application. You can search across collections with a single query, and can establish hyperlinks between material of different collection types. Uses the same consistent thesaurus and validation files across all collections.

Archief

  • Clear
  • Comprehensive
  • Conservation module
  • Easy printing
  • Management Information
  • Research/Use  module
  • Retention schedules
  • Accessions
  • International standards ISAD(G)  ISAAR(CPF) EAD
  • Workflow management
  • Can be integrated with Adlib Library and/or Adlib Museum to create a single “cross-domain” system
  • Secure
  • Choice of MS SQL Express, MS SQL Server or Oracle databases
  • Multiple search options
  • Extensive thesaurus management
  • Easy to use
  • Multi-lingual
  • Independent exports/Open System
  • Scalable
  • API interfaces /Open System
  • Suitable for all archive types
  • Support contract available
  • Archive brochure Pdf