Adlib Acquisitions Module

The Adlib Acquisitions module is one of the optional add-ons for Adlib Library. Naturally, the Adlib Acquisitions module has been integrated with other Adlib Library modules, such as the Catalogue module, the Lending module and the Magazine module.

Comprehensive & flexible

The Acquisitions module allows you to perform your administrative tasks more easily and more efficiently. It automatically registers the status of your Acquisitions, automatically prints your letters, manages your budgets and updates your catalogue. If you possess Adlib Designer, you can also modify the Acquisitions module. This allows you to, for example, create extra task lists or modify screens.

User-friendly

For file management, the Acquisitions module uses the same Adlib software used by all other Adlib applications. This offers you all functionality offered by Adlib Library, such as clear tab sheets, context-related help text and extensive validation possibilities. Working with the Acquisitions module is more or less the same as working with the catalogue, which means you can get started quickly and easily. Furthermore, context-related help means you always have access to the help if you require it.

Integrated

You can use the Acquisitions module to directly access your catalogue via a search feature. This allows you to, for example, quickly and easily order extra copies of books without having to enter the title data once again. The new titles and the order status are entered directly into the catalogue. As soon as the new material arrives, you only need to enter the data. You can also use the Acquisitions module to enter copy data in the catalogue records. This means new copies are immediately ready to be loaned in the lending module. Various support files, like suppliers, cost centres (budgets) and letter texts are shared with other Adlib modules. This helps to prevent data from being duplicated and saves you time and effort.

Basic tasks

The Acquisitions module is used to place your orders in an Acquisitions file. You can then change these orders at a later time. Once the material has been received or the order has been cancelled, you can process the information in the Acquisitions file. These actions change the Acquisitions status; and this status can be seen in the catalogue. The Acquisitions module automatically completes many fields if you leave them empty. Thus, you only have to complete a few fields to catalogue and order. You can access already inputted orders via a number of indexes.

Importing titles from external catalogues

It is also possible to directly import title descriptions from OCLC-PICA and Worldcat (though you must have a subscription).

Letters

The Acquisitions module contains various letters that you can print automatically. To start with, there is, of course, an order letter. If this letter is printed, this causes the order status to change. All order letters for a variety of suppliers can be printed in one go. If you fill in a ‘requestor’ in your order, this person will be automatically informed once the Acquisitions is received. Furthermore, there are letters for automatically cancelling and complaining about orders. The letters can also be selected manually and can also be sent automatically via e-mail. You can modify all letter texts and can determine the length of text you require. The letter texts can be linked to suppliers or requestors. This will, for example, allow you to cope with the multi-lingual factor for orders involving foreign suppliers. Naturally, the Acquisitions module also supports foreign currencies.

Suppliers

In addition to name and address data, the suppliers file also contains links to letter texts. Furthermore, you can also enter standard values for delivery time, discounts and currencies used. These standard values will then automatically be entered into your orders to save you even more time and effort. You can of course, always change values that have been entered automatically.

Budget management

In order to monitor your expenditure, you can use the Acquisitions module to define cost centres or budgets. Whenever you input, pay or cancel orders, the debits and expenditure in the accompanying cost centres are automatically updated. The balance will immediately be visible on screen. Thus, you immediately see how much you can still spend. All payments will be stored in the order’s payment history. Partial payments are permitted.